AAR CORP Administrative Assistant in WOOD DALE, Illinois

Title: Administrative Assistant

Location: United States-Illinois-Wood Dale

Job Number: 8110

AAR is a leading provider of diverse products and services to the worldwide commercial aviation and government/defense industries. AAR combines a close-to-the-customer business model with a broad range of capabilities to help customers operate more efficiently, lower costs and maintain high levels of quality, safety and service. AAR is a financially stable, dedicated partner with an enduring commitment to innovation, execution, continuous improvement and customer value.

We have an opportunity as an Administrative Assistant that will support several business leaders. The professional must possess the ability to prioritize/organize and manage the workload, anticipate the needs of the leaders, communicate well with internal and external contacts and manage changing priorities with ease.

Essential Duties:

  • Responsible for booking travel arrangements, preparing expense reports with foreign exchange transactions.

  • Responsible for coordinating activities including: scheduling meetings, managing conference room usage, setting up conference calls and preparing for vendor/customer visits.

  • Provide administrative support and act in a confidential capacity.

  • Exercise good judgment in selecting methods and techniques for gathering information, writing reports, and obtaining solutions.

  • Sign on behalf of business leader, as delegated, his or her name to correspondence, requisitions, vouchers, and other forms of consequence. • Screen incoming calls, correspondence and respond independently when possible.

  • Projects will require your utmost confidentiality.

  • Adept at utilizing the MS Office Suite, specifically PowerPoint and Excel, to prepare presentations and working materials for management meetings.

Core Competencies:

  • Commitment to company values and ethics

  • Dependability: personally responsible, completes work in a timely manner, and performs tasks accurately

  • Motivation: must maintain a positive attitude and strong work energy

  • Organization: very detail-oriented and always comes prepared

  • Communication: excellent interpersonal and oral and written communication skills

  • Initiative: plans work and carries out tasks without detailed instructions, prepares for problems or opportunities in advance, undertakes additional responsibilities

  • Problem Solving: ability to develop and implement new ideas to improve processes

  • Analytical skills: must be able to gather information and use data to determine cause and effect for complex problem-solving.

  • This position requires a good work ethic and the ability to exhibit a high level of confidence.

  • You must have the ability to work quickly and efficiently on several projects at once and be an excellent time manager.

  • You must be an outstanding communicator, both verbally and in writing.

  • As a representative of a business leader, you must be able to tactfully assert yourself when necessary.

  • Must have flexibility and work overtime as needed.

Qualifications:

Education and/or Experience:

  • Associates degree (A.A.) or equivalent from two-year College or technical school required; Bachelor of Arts degree (B.A.) or Bachelor of Science degree (B.S.) from a four-year college or university preferred.

PHYSICAL DEMANDS/WORK ENVIRONMENT:

  • The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee may be regularly required to sit, stand, bend, reach and move about the facility.

  • The environmental characteristic for this position is an office setting.

  • Candidates should be able to adapt to a traditional business environment.

Equal Opportunity Employer Minority/Female/Disability/Veteran