AAR CORP INL Administrative Assistant/Travel Coordinator (TCN) - Iraq in Iraq
Title: INL Administrative Assistant/Travel Coordinator (TCN) - Iraq
Job Number: 3347
Provides standard and advanced administrative support. This position is located in Iraq and will be filled by a Third Country National; rotates with a US National counterpart.
ESSENTIAL DUTIES AND RESPONSIBILITIES :
Screens telephone calls, visitors, and incoming correspondences.
Performs administrative duties such as typing, mailing, filing, faxing and distributing correspondence.
Confirms, encodes and distributes invoices for payment.
Processes time sheets and expense reports and verifies correct charge codes.
Makes travel arrangements for mobilizing employees and departmental personnel.
Reviews outgoing materials and correspondence for internal consistency and conformity with established procedures.
Orders and maintains supplies for department.
Processes paperwork for new hires, mails new employment packets and types offer letters.
Position requires a U.S. Department of State Moderate Risk Public Trust (MRPT).
Perform other duties as assigned.
High School diploma or GED
A.A./A.S. or equivalent from two-year college or technical school.
SKILLS AND EXPERIENCE REQUIRED:
Two (2) years in the clerical field preferable as an administrative assistant.
Must be proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
Excellent mathematical skills.
Oriented individual with exceptional organizational skills
Able to work independently.
Experience in negotiation and customer support.
Ability to maintain strong customer relationships.
Knowledge of E-Time.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.
Focus on Results - Able to plan and organize work to achieve goals; achieves targeted results with minimal supervision; is accountable for own actions.
Communications - Possess excellent verbal & written communications skills; Provides timely, well organized verbal & written information that is audience appropriate; listens attentively to others and retains/processes information.
Teamwork - Builds alliances, partnerships & collaboration with others including those different from him/her; deals tactfully with others; assumes helps with a variety of team roles.
Strategic Planning & Decision-Making - Develops strategic short & long term plans; arranges priorities, distinguishing urgent, important and unimportant in order to meet goals & deadlines; consults & collaborates with appropriate people.
Initiative & Innovation - Generates new ideas personally & encourage team to do the same; stays up-to-date on technology & approaches to work; provides creative solutions & input when faced with challenges.
Interpersonal Relationships - Builds effective relationships with internal & external customers; ability to work independently and coordinate work with others; resolves conflicts in a professional manner.
Quality & Safety - Adheres to all safety & security policies and regulations; demonstrates quality work that is accurate, thorough & efficient.
Continuous Improvement - Examines personal & organizational processes, promotes opportunities for improvement; analyzes successes & failures to learn and improve.
Training & Development - Completes required & suggested training; shows eagerness and capacity to learn; receptive to coaching & feedback.
Integrity - Committed to passionately and consistently promoting a professional culture that is trustworthy, honest, socially responsible, and where differences are respected and valued.
Performance Management - Sets clear expectations & direction for staff; achieves team results consistently; coaches staff to improve; is a positive role model.
Expense Management - Plans budget appropriately, uses sound judgment; analyzes operation for improving expense efficiency; demonstrates knowledge of financial process & results.
Leadership - Builds commitment to team, company, mission & customer through effective & frequent communications; promotes an environment of trust; fosters a respectful, energetic & positive work culture.
Equal Opportunity Employer Minority/Female/Disability/Veteran