AAR CORP WASS Lead Payroll Specialist (SCA) in PALM BAY, Florida

Title: WASS Lead Payroll Specialist (SCA)

Location: United States-Florida-Palm Bay

Job Number: 8109

SUMMARY

Under the general direction of the Senior Payroll Manager, the Lead Payroll Specialist is responsible for leading a team of Payroll Specialists in the preparation, distribution and reporting processes related to payroll.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Responsible for bi-weekly payroll processing, including CONUS, OCONUS, Third Party Nationals, and Local National employees.

  • Manages a team of 3-4 payroll specialists, overseeing their work and providing direction as needed.

  • Processes employee data as needed to support the payroll function (new hires, earnings, off-cycle payments, etc.) utilizing appropriate system (e.g., ImageNow, Taleo, EV5, etc.).

  • Coordinates with HR and other departments regarding PARs needed, updates in Costpoint/EV5, etc.

  • Researches, analyzes and resolves payroll-related problems or questions.

  • Verifies Calculation of Retro Pay, Pro-rated salaries, etc.

  • Provides support to other Payroll Specialists as they manage inquires and issue resolution.

  • Reconciles time sheets and total earnings each pay period (Costpoint > ADP EV5).

  • Posts timesheets each pay period in Costpoint to proper project, organization, and general ledger account.

  • Manages PTO Accrual Calculations each pay period.

  • Enters payroll journal entries each pay period to record cash, payroll tax liabilities, benefits and other payroll deductions.

  • Processes accurate and timely year-end reporting (W-2, W-2c, etc).

  • Develops ad hoc financial and operational reporting as needed.

  • Works closely with the Payroll Manager to provide support via reports, reconciliations, etc.

  • Proactively identifies and pursues areas for improvement in the payroll department; works closely with cross-functional teams and department head to implement effective solutions, and coach team through successful continuous improvement opportunities.

  • Sets appropriate example for team members by maintaining a positive attitude regarding customers, leadership, and the work at hand.

  • Demonstrates an interest in maintaining current knowledge in all relevant areas of payroll administration.

  • Maintains high level of confidentiality with all payroll and other employee and company information.

  • Additional duties as assigned.

  • Position may require a government security clearance.

EDUCATIONREQUIRED

  • High School diploma or GED.

PREFERRED

  • A.A./A.S or equivalent from two-year college or technical school; or related experience and/or training; or equivalent combination of education and experience.

SKILLS AND EXPERIENCE

  • 5 Years of payroll administration experience.

  • Familiar with payroll accounting and general ledger mechanics.

  • Proficiency in Microsoft Excel required; should have strong skills in Microsoft Office applications as well; ability to quickly learn and retain new PC skills.

  • Working knowledge of Deltek T&E, Costpoint, and ADP EV5.

  • Strong work ethic and team player.

  • Self-starter with the ability to manage multiple tasks simultaneously with competing priorities and minimal supervision.

  • Should be detail-orientated and have strong organizational, time management and prioritization abilities.

  • Able to exercise independent judgment.

  • Should demonstrate a sense of urgency in work tasks and be able to work under tight deadlines, with flexibility.

  • Able to deal effectively and efficiently with difficult, sensitive and confidential data and issues.

  • Strong customer service skills, including strong verbal and written communication skills.

  • Requires demonstration of maturity and high degree of professionalism in interacting with peers, employees, managers and executives at all levels of the organization.

Qualifications:

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

CORE COMPETENCIES

  1. Focus on Results - Able to plan and organize work to achieve goals; achieves targeted results with minimal supervision; is accountable for own actions.

  2. Communications - Possess excellent verbal & written communications skills; Provides timely, well organized verbal & written information that is audience appropriate; listens attentively to others and retains/processes information.

  3. Teamwork - Builds alliances, partnerships & collaboration with others including those different from him/her; deals tactfully with others; assumes helps with a variety of team roles.

  4. Strategic Planning & Decision-Making - Develops strategic short & long term plans; arranges priorities, distinguishing urgent, important and unimportant in order to meet goals & deadlines; consults & collaborates with appropriate people.

  5. Initiative & Innovation - Generates new ideas personally & encourage team to do the same; stays up-to-date on technology & approaches to work; provides creative solutions & input when faced with challenges.

  6. Interpersonal Relationships - Builds effective relationships with internal & external customers; ability to work independently and coordinate work with others; resolves conflicts in a professional manner.

  7. Quality & Safety - Adheres to all safety & security policies and regulations; demonstrates quality work that is accurate, thorough & efficient.

  8. Continuous Improvement - Examines personal & organizational processes, promotes opportunities for improvement; analyzes successes & failures to learn and improve.

  9. Training & Development - Completes required & suggested training; shows eagerness and capacity to learn; receptive to coaching & feedback.

  10. Integrity - Committed to passionately and consistently promoting a professional culture that is trustworthy, honest, socially responsible, and where differences are respected and valued.

  11. Performance Management - Sets clear expectations & direction for staff; achieves team results consistently; coaches staff to improve; is a positive role model

  12. Expense Management - Plans budget appropriately, uses sound judgment; analyzes operation for improving expense efficiency; demonstrates knowledge of financial process & results.

  13. Leadership - Builds commitment to team, company, mission & customer through effective & frequent communications; promotes an environment of trust; fosters a respectful, energetic & positive work culture.

Equal Opportunity Employer Minority/Female/Disability/Veteran