AAR CORP INL Sub Contracts Manager in PALM BAY, Florida

Title: INL Sub Contracts Manager

Location: United States-Florida-Palm Bay

Job Number: 8204

SUMMARY

Responsible for all aspects of the subcontracts management including proposal evaluation, fact finding, negotiation, subcontract administration, and subcontract closure.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Manage subcontracts on a daily basis.

  • Responsible for management of numerous subcontracts for for operations, IT, maintenance, and various services.

  • Will include key participation in the INL TO and proposal preparation, proposal pre-work and post award execution.

  • Work with Program Management to establish the initial expectations to be required from the subcontractors.

  • Evaluate/Negotiate/Manage assigned Subcontracts to perform to the programs specifications, quality, budget, schedule and earned value requirements.

  • Manage subcontractor timely delivery of services, SDRLs (Subcontract Data Requirements List) or other deliverables required to fulfill the subcontract.

  • Work within a team environment, yet maintain control of Subcontractors to eliminate unauthorized changes.

  • Position will require Earned Value Management (EVM) monitoring and possibly Cost Account Management (CAM) responsibilities.

  • Prepare and administer routine correspondence, negotiation memoranda, and subcontract documentation to ensure timely and coordinated submittal.

  • Prepare, organize and maintain contract records and files documenting subcontract performance and compliance.

  • Present factual information, composes memoranda, minutes and reports, and drafts subcontract provisions and supporting documents.

  • Work with internal or external business teams on issues and developments relative to assigned subcontracts.

  • Engage with program teams and customers to ensure that the program is always executing to subcontract requirements (including cost, funding, schedule, and deliverable).

  • Review and analyze subcontract actions for identification of discrepancies, risks, and concerns.

  • Examine and compare subcontract documents against proposals for accuracy.

  • Initiate internal documentation to authorize and direct work in accordance with standard operating procedures and contractual specifications.

  • Review complex solicitations and prepares specialized and/or non-routine response for proposals, bids, and contract modifications.

  • Analyze significant, and/or unique subcontract requirements, special provisions, terms and conditions to ensure compliance with appropriate laws, regulations, and corporate policies and business unit procedure.

  • Analyze new law, regulation and contract trends for potential impact on business unit goals and objectives.

  • Display an understanding of company policies and procedures and their application of contract structures.

  • Assist in identification, development and implementation of new contract policy and processes.

  • Have a general understanding of the business case and an appreciation of financial/analytical issues and profit and loss implications.

  • Participate in proposal capture management, proposal coordination. Solicit bids to procure a variety of required goods and services and negotiates and administers subcontracts.

  • Demonstrate a sound understanding of business agreements, i.e., teaming agreements, proprietary information agreements, etc., along with understanding of management, organization, planning and controls.

  • Perform analyses for firm fixed-price, cost reimbursement and other subcontracts.

  • Conduct procurement procedures and techniques.

  • Perform commonly used subcontracting methods and subcontract types related to pre-award, post-award and/or price/cost analysis functions to perform well defined and precedent subcontract actions.

  • Present factual information, composes memoranda, minutes and reports, and drafts subcontract provisions and supporting documents.

  • Display an understanding of company policies and procedures and their application of subcontract structures.

  • Recognize contractual issues in program performance, implement solutions, carry to completion, while exercising good judgment with minimal supervision.

  • Lead subcontract negotiations.

  • Develops pricing models and cost strategies.

  • Performs subcontract closeout activities. - Position requires a U.S. Department of State Moderate Secret clearance.

  • Perform other duties as assigned.

EDUCATION

Required:

Bachelors degree in Finance, Business Administration, Public Administration or related discipline and/or prior related experience.

Preferred:

  • Masters Degree in a related field.

  • Certified Federal Contracts Manager (CFCM), Certified Professional Contracts Manager (CPCM) or DAWIA Level II Acquisition Certification through DAU or equivalent.

SKILLS AND EXPERIENCE

Required:

  • Minimum of 5 years progressive Contracts experience in the Government sector.

  • Strong knowledge of FAR, DFARS, ITAR, etc.

  • Experienced with managing / administering USG contract and pricing of government contracts.

  • Experience with managing Fixed Price and Cost Reimbursable subcontracts.

  • Proficiency in Microsoft Office (Excel, Word, Access and PowerPoint).

Preferred:

  • Experience managing large prime contractors.

  • Black Belt or Green Belt Certified.

Qualifications:

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

CORE COMPETENCIES

  1. Focus on Results - Able to plan and organize work to achieve goals; achieves targeted results with minimal supervision; is accountable for own actions.

  2. Communications - Possess excellent verbal & written communications skills; Provides timely, well organized verbal & written information that is audience appropriate; listens attentively to others and retains/processes information.

  3. Teamwork - Builds alliances, partnerships & collaboration with others including those different from him/her; deals tactfully with others; assumes helps with a variety of team roles.

  4. Strategic Planning & Decision-Making - Develops strategic short & long term plans; arranges priorities, distinguishing urgent, important and unimportant in order to meet goals & deadlines; consults & collaborates with appropriate people.

  5. Initiative & Innovation - Generates new ideas personally & encourage team to do the same; stays up-to-date on technology & approaches to work; provides creative solutions & input when faced with challenges.

  6. Interpersonal Relationships - Builds effective relationships with internal & external customers; ability to work independently and coordinate work with others; resolves conflicts in a professional manner.

  7. Quality & Safety - Adheres to all safety & security policies and regulations; demonstrates quality work that is accurate, thorough & efficient.

  8. Continuous Improvement - Examines personal & organizational processes, promotes opportunities for improvement; analyzes successes & failures to learn and improve.

  9. Training & Development - Completes required & suggested training; shows eagerness and capacity to learn; receptive to coaching & feedback.

  10. Integrity - Committed to passionately and consistently promoting a professional culture that is trustworthy, honest, socially responsible, and where differences are respected and valued.

  11. Performance Management - Sets clear expectations & direction for staff; achieves team results consistently; coaches staff to improve; is a positive role model

  12. Expense Management - Plans budget appropriately, uses sound judgment; analyzes operation for improving expense efficiency; demonstrates knowledge of financial process & results.

  13. Leadership - Builds commitment to team, company, mission & customer through effective & frequent communications; promotes an environment of trust; fosters a respectful, energetic & positive work culture.

Equal Opportunity Employer Minority/Female/Disability/Veteran