AAR CORP INL Administrative Assistant/Travel Coordinator (SCA) Temp. Position in PALM BAY, Florida

Title: INL Administrative Assistant/Travel Coordinator (SCA) Temp. Position

Location: United States-Florida-Palm Bay

Job Number: 8213

This is a temporary position.

SUMMARY:

Provides standard and advanced administrative support.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Screens telephone calls, visitors, and incoming correspondences.

  • Performs administrative duties such as typing, mailing, filing, faxing and distributing correspondence.

  • Confirms, encodes and distributes invoices for payment.

  • Processes time sheets and expense reports and verifies correct charge codes.

  • Makes travel arrangements for mobilizing employees and departmental personnel.

  • Reviews outgoing materials and correspondence for internal consistency and conformity with established procedures.

  • Orders and maintains supplies for department.

  • Processes paperwork for new hires, mails new employment packets and types offer letters.

  • Position requires a U.S. Department State Moderate Risk Public Trust (MRPT)

  • Perform other duties as assigned.

EDUCATION REQUIRED:

  • High School diploma or GED

PREFERRED:

  • AA/AAS or equivalent from two-year college or technical school.

SKILLS & EXPERIENCE

REQUIRED:

  • Two (2) years in the clerical field preferable as an administrative assistant

  • Must be proficient in Microsoft Office (Excel, Word, Powerpoint, Outlook).

  • Excellent mathematical skills.

  • Oriented individual with exceptional organizational skills

  • Able to work independently .

PREFERRED:

  • Experience in negotiation and customer support.

  • Ability to maintain strong customer relationships.

Qualifications:

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

CORE COMPETENCIES:

  1. Focus on Results - Able to plan and organize work to achieve goals; achieves targeted results with minimal supervision; is accountable for own actions.

  2. Communications - Possess excellent verbal & written communications skills; Provides timely, well organized verbal & written information that is audience appropriate; listens attentively to others and retains/processes information.

  3. Teamwork - Builds alliances, partnerships & collaboration with others including those different from him/her; deals tactfully with others; assumes helps with a variety of team roles.

  4. Strategic Planning & Decision-Making - Develops strategic short & long term plans; arranges priorities, distinguishing urgent, important and unimportant in order to meet goals & deadlines; consults & collaborates with appropriate people.

  5. Initiative & Innovation - Generates new ideas personally & encourage team to do the same; stays up-to-date on technology & approaches to work; provides creative solutions & input when faced with challenges.

  6. Interpersonal Relationships - Builds effective relationships with internal & external customers; ability to work independently and coordinate work with others; resolves conflicts in a professional manner.

  7. Quality & Safety - Adheres to all safety & security policies and regulations; demonstrates quality work that is accurate, thorough & efficient.

  8. Continuous Improvement - Examines personal & organizational processes, promotes opportunities for improvement; analyzes successes & failures to learn and improve.

  9. Training & Development - Completes required & suggested training; shows eagerness and capacity to learn; receptive to coaching & feedback.

  10. Integrity - Committed to passionately and consistently promoting a professional culture that is trustworthy, honest, socially responsible, and where differences are respected and valued.

  11. Performance Management - Sets clear expectations & direction for staff; achieves team results consistently; coaches staff to improve; is a positive role model.

  12. Expense Management - Plans budget appropriately, uses sound judgment; analyzes operation for improving expense efficiency; demonstrates knowledge of financial process & results.

  13. Leadership - Builds commitment to team, company, mission & customer through effective & frequent communications; promotes an environment of trust; fosters a respectful, energetic & positive work culture.

Equal Opportunity Employer Minority/Female/Disability/Veteran