AAR CORP INL Accounts Payable Specialist (SCA) in PALM BAY, Florida
Title: INL Accounts Payable Specialist (SCA)
Location: United States-Florida-Palm Bay
Job Number: 5833
Ensure that all accounts payable data is entered and processed in a timely manner. Resolve invoice discrepancies with Purchasing and vendors. Provide analytical and historical spend analysis as required. Assist with monthly AP close. Complete payments and control expenses by receiving, processing, verifying, and reconciling invoices.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Analyze and process vendor invoices and expense reports to the correct accounts and cost centers.
Follow the process for a three-way match and resolve any discrepancies.
Verify vendor accounts by reconciling monthly statements and related transactions.
Analyze and reconcile assigned accounts for month end by verifying entries and comparing system reports to balances.
Update job knowledge by participating in educational opportunities.
Ensure adequate and continuous controls are exercised over all assigned activities affecting quantity and quality.
Establish and maintain effective work relationships within the department, the Corporation and the community.
Maintain the professional competence, knowledge and skill necessary for the satisfactory performance of all assigned responsibilities.
Reconcile processed work by verifying entries and comparing system reports to balances.
Charge expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
Pay vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
Pay employees by receiving and verifying expense reports and requests for advances; preparing checks.
Maintain accounting ledgers by verifying and posting account transactions. - Verifies vendor accounts by reconciling monthly statements and related transactions.
Maintains historical records by microfilming and filing documents.
Disburses petty cash by recording entry; verifying documentation.
Protects organization's value by keeping information confidential.
Updates job knowledge by participating in educational opportunities.
Accomplishes accounting and organization mission by completing related results as needed..
Position requires a U.S. Department of State Moderate Risk Public Trust (MRPT).
Perform other duties as assigned.
- A.A./A.S or equivalent from two-year college or technical school or equivalent experience.
Accredited Payable Specialist (APS) certification.
Certification must be maintained through continuing professional education.
Must have 1-3 years of AP experience in order to receive this certification
Prior Government contracting/accounting experience.
SKILLS AND EXPERIENCE
Advanced mathematical skills.
Minimum of 1 year related experience and/or training.
Proficient in Microsoft Office with emphasis on Excel.
Commitment to company values and ethics.
Dependability: personally responsible, completes work in a timely manner, and performs tasks accurately.
Motivation: must maintain a positive attitude and strong work energy.
Organization: very detail oriented and always comes prepared.
Communication: excellent interpersonal and oral and written communication skills.
Initiative: plans work and carries out tasks without detailed instructions, prepares for problems or opportunities in advance, undertakes additional responsibilities.
Strong judgment and decision making.
Problem Solving: ability to develop and implement new ideas to improve processes. - Time management: ability to organize and manage multiple priorities and effectively deal with tight deadlines and pressure.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.
Focus on Results - Able to plan and organize work to achieve goals; achieves targeted results with minimal supervision; is accountable for own actions.
Communications - Possess excellent verbal & written communications skills; Provides timely, well organized verbal & written information that is audience appropriate; listens attentively to others and retains/processes information.
Teamwork - Builds alliances, partnerships & collaboration with others including those different from him/her; deals tactfully with others; assumes helps with a variety of team roles.
Strategic Planning & Decision-Making - Develops strategic short & long term plans; arranges priorities, distinguishing urgent, important and unimportant in order to meet goals & deadlines; consults & collaborates with appropriate people.
Initiative & Innovation - Generates new ideas personally & encourage team to do the same; stays up-to-date on technology & approaches to work; provides creative solutions & input when faced with challenges.
Interpersonal Relationships - Builds effective relationships with internal & external customers; ability to work independently and coordinate work with others; resolves conflicts in a professional manner.
Quality & Safety - Adheres to all safety & security policies and regulations; demonstrates quality work that is accurate, thorough & efficient.
Continuous Improvement - Examines personal & organizational processes, promotes opportunities for improvement; analyzes successes & failures to learn and improve.
Training & Development - Completes required & suggested training; shows eagerness and capacity to learn; receptive to coaching & feedback.
Integrity - Committed to passionately and consistently promoting a professional culture that is trustworthy, honest, socially responsible, and where differences are respected and valued.
Performance Management - Sets clear expectations & direction for staff; achieves team results consistently; coaches staff to improve; is a positive role model
Expense Management - Plans budget appropriately, uses sound judgment; analyzes operation for improving expense efficiency; demonstrates knowledge of financial process & results.
Leadership - Builds commitment to team, company, mission & customer through effective & frequent communications; promotes an environment of trust; fosters a respectful, energetic & positive work culture.
Equal Opportunity Employer Minority/Female/Disability/Veteran