AAR CORP Accounts Payable Specialist in PALM BAY, Florida

Title: Accounts Payable Specialist

Location: United States-Florida-Palm Bay

Job Number: 8701

SUMMARY

Ensure that all accounts payable data is entered and processed in a timely manner. Resolve invoice discrepancies with Purchasing and vendors. Provide analytical and historical spend analysis as required. Assist with monthly AP close.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Analyze and process vendor invoices and expense reports to the correct accounts and cost centers.

  • Follow the process for a three-way match and resolve any discrepancies.

  • Verify vendor accounts by reconciling monthly statements and related transactions. Analyze and reconcile assigned accounts for month end by verifying entries and comparing system reports to balances.

  • Update job knowledge by participating in educational opportunities.

  • Ensures adequate and continuous controls are exercised over all assigned activities affecting quantity and quality.

  • Establishes and maintains effective work relationships within the department, the Corporation and the community.

  • Maintains the professional competence, knowledge and skill necessary for the satisfactory performance of all assigned responsibilities.

  • Perform other duties assigned.

CORE COMPETENCIES

  1. Focus on Results - Able to plan and organize work to achieve goals; achieves targeted results with minimal supervision; is accountable for own actions.

  2. Communications - Possess excellent verbal & written communications skills; Provides timely, well organized verbal & written information that is audience appropriate; listens attentively to others and retains/processes information.

  3. Teamwork - Builds alliances, partnerships & collaboration with others including those different from him/her; deals tactfully with others; assumes helps with a variety of team roles.

  4. Strategic Planning & Decision-Making - Develops strategic short & long term plans; arranges priorities, distinguishing urgent, important and unimportant in order to meet goals & deadlines; consults & collaborates with appropriate people.

  5. Initiative & Innovation - Generates new ideas personally & encourage team to do the same; stays up-to-date on technology & approaches to work; provides creative solutions & input when faced with challenges.

  6. Interpersonal Relationships - Builds effective relationships with internal & external customers; ability to work independently and coordinate work with others; resolves conflicts in a professional manner.

  7. Quality & Safety - Adheres to all safety & security policies and regulations; demonstrates quality work that is accurate, thorough & efficient.

  8. Continuous Improvement - Examines personal & organizational processes, promotes opportunities for improvement; analyzes successes & failures to learn and improve.

  9. Training & Development - Completes required & suggested training; shows eagerness and capacity to learn; receptive to coaching & feedback.

  10. Integrity - Committed to passionately and consistently promoting a professional culture that is trustworthy, honest, socially responsible, and where differences are respected and valued.

  11. Performance Management - Sets clear expectations & direction for staff; achieves team results consistently; coaches staff to improve; is a positive role model

  12. Expense Management - Plans budget appropriately, uses sound judgment; analyzes operation for improving expense efficiency; demonstrates knowledge of financial process & results.

  13. Leadership - Builds commitment to team, company, mission & customer through effective & frequent communications; promotes an environment of trust; fosters a respectful, energetic & positive work culture.

Qualifications:

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

EDUCATION REQUIRED

  • Associates degree (A.A.) or equivalent from two-year college or technical school; or four years related experience and/or training; or equivalent combination of education and experience.

PREFERRED

  • Accredited Payable Specialist (APS) certification. Certification must be maintained through continuing professional education.

  • Must have 1-3 years of AP experience in order to receive this certification.

SKILLS AND EXPERIENCE REQUIRED

  • Advanced mathematical skills.

  • Minimum of one (1) year related experience and/or training.

  • Proficient in Microsoft Office with emphasis on Excel.

  • Commitment to company values and ethics.

  • Dependability: personally responsible, completes work in a timely manner, and performs tasks accurately.

  • Motivation: must maintain a positive attitude and strong work energy.

  • Organization: very detail oriented and always comes prepared.

  • Communication: excellent interpersonal and oral and written communication skills.

  • Initiative: plans work and carries out tasks without detailed instructions, prepares for problems or opportunities in advance, undertakes additional responsibilities.

  • Strong judgement and decision making.

  • Problem Solving: ability to develop and implement new ideas to improve processes.

  • Time management: ability to organize and manage multiple priorities and effectively deal with tight deadlines and pressure.

PHYSICAL DEMANDS/WORKENVIRONMENT

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be regularly required to sit, stand, bend, reach and move about the facility. The environmental characteristic for this position is an office setting. Candidates should be able to adapt to a traditional business environment.

Equal Opportunity Employer Minority/Female/Disability/Veteran